Local vs Network Printing | Managed Print Provider

Updated February 17, 2025

Printing is an essential function in most workplaces, but choosing the right type of printing setup can have a big impact on productivity, costs, and security. Businesses typically choose between local and network printing, each offering distinct advantages and limitations. Understanding the differences between these two options will help you determine the best fit for your company’s needs.

What Is Local Printing?

Local printing refers to a setup where a printer is connected directly to a single computer via USB or another direct connection. This type of printing is typically used for personal or small office needs where only one user needs access to the printer at a time.

Advantages of Local Printing

• Simple setup – Local printers are easy to install and require minimal IT support.
• Lower initial costs – Since only one user connects to the printer, businesses don’t need to invest in network infrastructure.
• Direct control – A locally connected printer reduces the risk of unauthorized access to printed documents.
• Minimal maintenance – Since it serves a single user, maintenance and troubleshooting are straightforward.

Disadvantages of Local Printing

• Limited accessibility – A local printer can only be used by the computer it is connected to which limits flexibility.
• Higher costs over time – If multiple employees need access to printing, businesses may need to purchase multiple printers, increasing supply and maintenance costs.
• Less scalability – As businesses grow, local printers become inefficient compared to shared network printing solutions.

What Is Network Printing?

Network printing refers to a setup where one or more printers are connected to a company’s network, allowing multiple users to print from different devices. These printers can be accessed wirelessly or through a wired network, making them ideal for businesses with multiple employees.

Advantages of Network Printing

• Increased accessibility – Employees can send print jobs from any connected device, improving workflow efficiency.
• Cost-effective – A single network printer can serve an entire department, reducing the need for multiple devices.
• Better print management – IT teams can monitor usage, enforce security protocols, and optimize print resources.
• Scalability – As businesses expand, network printers can accommodate more users without requiring additional devices.

Disadvantages of Network Printing

• Initial costs – Setting up a network printing environment requires investment in hardware, software, and IT support.
• Setup and maintenance – Managing network printers requires ongoing maintenance, proper security measures, and occasional troubleshooting.
  

Is Network Printing Better for Your Business?

The short answer is likely…yes. As we’ve highlighted, choosing between local and network printing depends on several considerations. However, we have found that network printing is a better solution for most of the businesses we work with based on these key criteria.

Business size

Unless you are a home office or business of one, most organizations with multiple employees will find network printing more efficient and cost-effective.

Printing volume

Any business printing more than a few pages per day will be best handled by a network printer.

Budgeting

Long-term savings can be achieved with network printers, which reduce the need for multiple devices and streamline supply costs.

Security needs

Network printing solutions with encryption and access controls can provide protection for shared devices.

Making the Right Choice Between Local and Network Printing

If your business requires flexibility, scalability, and centralized management, a network printing setup is the best choice. By evaluating your workflow, budget, and security requirements, you can make an informed decision that supports growth, efficiency and cost-effectiveness.

EO Johnson’s managed print services support your network printing needs and provide ongoing maintenance, proactive printing services, and information security measures to keep your organization running smoothly. Contact us today to learn more about our managed print services.