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Locknet Managed IT

Locknet Managed IT is a Managed Security Service Provider (MSSP) that is both FFIEC-examined and SOC 2 Type 2 audited. We support businesses in Wisconsin, Minnesota, Iowa, and Illinois with technology strategies and solutions to improve your security position. 24/7/365 remote and onsite support.

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EO Johnson’s digital transformation consultants have solutions for every size and type of business. Reduce paper and secure your files with our bulk document scanning. Then streamline your business with process mapping and secured document management.

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Why to Move Boxes of Files and Create Digital Files

1 min read

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Jerry Rozek

If your business relies on paper documents part of your January/February routine may be moving some of your 2016 paper files into your semi-active storage area and then moving your oldest semi-active paper files to your archive storage.  What is that really costing your company?

  • Do you pay for off-site storage to house paper files?
  • What space in your facilities are you giving up to accommodate file storage?
  • How long does it take your employees to find paper documents – going from what can be three different areas (current files, semi-active storage, and archive storage)?

There is a better way – Scanning your documents into digital files.

Digital files make your documents available to your employees at their desks.  Businesses that have moved to digital files are enjoying many benefits:

  • Improve efficiency – employees retrieve documents quickly and easily online without leaving their desk instead of walking to file cabinets and searching for paper files.
  • Increase office space – reuse space that houses filing cabinets.
  • Reduce/eliminate offsite storage costs.
  • Eliminate risk of lost or misfiled paper files.
  • Disaster recovery – protect your paper from fire, floods, or other disasters.
  • Document longevity – protect your archive from natural degradation.
  • Legally admissible – scanned documents comply with electronic evidence legislation.
  • Flexibility – incorporate archives into new or existing Document Management systems.
  • Reduce paper duplication – no longer need to pull files and copy originals. If you need paper copies, print them from electronic files.
  • Reduce carbon footprint – by having documents securely shredded and recycled.
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