EO Johnson offers multifunction copiers and printer solutions that are cost effective and easy to use. Trust in the exceptional service and rapid response time of our knowledgeable local service technicians.
EO Johnson is your one-stop shop for digital production presses, wide-format printing, and finishing equipment. We provide local service and support and have the most technologically advanced Customer Experience Center in the Midwest.
Locknet Managed IT is a Managed Security Service Provider (MSSP) that is both FFIEC-examined and SOC 2 Type 2 audited. We support businesses in Wisconsin, Minnesota, Iowa, and Illinois with technology strategies and solutions to improve your security position. 24/7/365 remote and onsite support.
EO Johnson’s digital transformation consultants have solutions for every size and type of business. Reduce paper and secure your files with our bulk document scanning. Then streamline your business with process mapping and secured document management.
Gain insights and expand your knowledge with our collection of tools and resources. Stay informed about the latest in business technology, print services, and process improvement.
Copier and Printer Service
Production Print and Finishing
Locknet Managed IT
Software Solutions
EO Johnson offers multifunction copiers and printer solutions that are cost effective and easy to use. Trust in the exceptional service and rapid response time of our knowledgeable local service technicians.
EO Johnson is your one-stop shop for digital production presses, wide-format printing, and finishing equipment. We provide local service and support and have the most technologically advanced Customer Experience Center in the Midwest.
Locknet Managed IT is a Managed Security Service Provider (MSSP) who is both FFIEC examined and SOC 2 Type 2 certified. We support businesses in Wisconsin, Minnesota, Iowa, and Illinois with technology strategies and solutions to improve your security position. 24/7/365 remote and onsite support.
EO Johnson’s digital transformation consultants have solutions for every size and type of business. Reduce paper and secure your files with our bulk document scanning. Then streamline your business with process mapping and secured document management.
Gain insights and expand your knowledge with our collection of tools and resources. Stay informed about the latest in business technology, print services, and process improvement.
Copier and Printer Service
Production Print and Finishing
Locknet Managed IT
Software Solutions
4 min read
Knowing your business could benefit from document management services is easy; understanding the costs that contribute to document solutions for business can be hard. The good news is, as a business leader, you have some control over that cost, and that comes as a surprise to many EO Johnson Document Scanning customers.
"Many clients do not realize that there are ways to help reduce the cost of scanning," explains Jerry Rozek, Daily Operations Manager for EO Johnson Document Scanning. "By contributing resources toward time intensive parts of the process such as document prep, they can quickly save anywhere from 30-50% in the cost of a project."
Saving up to half of the cost of a service your business needs is an attractive option. But there's more. "Additionally, the naming of records can be automated by use of data files that can sometimes come right out of the systems the clients use every day. This can eliminate the need for manual hand key indexing (naming) of records. In meeting with customers many are surprised at how many options there are for scanning and much it can be customized to fit a budget," Rozek explains.
1. How much you scan.
The more boxes or files of documents you have that need scanning, the higher your costs are likely to be.
The cost of scanning depends largely on how long it takes to digitize your hardcopies. And loads of factors can slow that process. If your documents are stapled or damaged (preventing a clean image), they may take longer to scan. If getting a quality image is challenging, rescanning may be necessary. Add to that the time it takes to name the digital files. Altogether, these costs can add up.
Costs of a document scanning project can be controlled by addressing these factors. For example, determining what you really need scanned is essential. If your business has records that you no longer need to retain, investing resources into scanning them could be wasteful. This can reduce the amount of scanning you need completed. More, reducing document prep time for the scanning solutions team you bring in, can reduce the costs of the project. This might include taking on prep tasks internally, like pulling staples and fixing pages.
In addition, there may be hidden costs. If you're taking a DIY approach to your document management services, you may not realize all that is involved from a project management standpoint.
"Clients that take the 'do it yourself' approach to scanning often underestimate just how much time it takes to manage it properly," says Rozek. "To be successful you first have to establish what your process and quality standards are, and provide detailed training for staff that will do the work. You then need to be really involved throughout the entire project – to make sure there are no breakdowns in the process and that the quality standards are consistently being met from project start through completion."
Leadership typically doesn't have time to manage scanning projects; that's where EO Johnson Document Scanning comes in.
The good news is that your business can reduce the cost of document management services. In fact, EO Johnson Business Technologies offers a full slate of options for clients, with varied levels of processing time and cost.
It may seem like a relatively simple task: scan documents you have on file, to reduce paper in the office. And the potential benefits are obvious. Yet how your business goes about digitizing records can make a huge difference in the project outcome, long-term. Here are some possible pitfalls when considering document scanning.
With so many potential pitfalls and the myriad considerations to address with any document scanning project, it's good to know the experts at EO Johnson Document Scanning are here to help. Contact us for more information on how to simplify document solutions for business, with EO Johnson Business Technologies.
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844.342.5365
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